Salary $25 – $40 an hour
Job Type Part-time
Number of hires for this role 1

Qualifications

    • Bachelor’s (Required)

    • QuickBooks: 1 year (Preferred)

    • Microsoft Office: 1 year (Preferred)

Full Job Description

Seeking a Law Firm Administrator

A busy Massachusetts cannabis law firm seeks an Administrator with strong organizational and time management skills to lead firm administrative duties.

This is a client-facing position that will include managing the firm’s accounts payable, administering other account billing requirements, and running employee payroll. The Administrator will be working directly with the partners of the firm supporting client relationships, municipal outreach, and driving the firm’s external communication strategies. The ideal candidate will be detail-oriented, relentlessly friendly with clients and government officials, and able to master tasks with a short learning curve.

This is a part-time employment opportunity to start. Salary and hourly requirements may scale based on the capabilities of the candidate and the firm’s growing client base.

This role will require some on-site work located in the Needham, Massachusetts area with partial remote work capabilities.

Salary: $25-40 an hour (commensurate with experience)

Requirements/Experience/Qualifications:

  • Minimum of 3 years of experience working in a legal or professional services environment preferred
  • Legal administrative experience and specialized billing, collection, or account management experience preferred
  • Hands-on experience with legal bookkeeping
  • Records management experience preferred
  • Experience with financial/billing software packages including QuickBooks, PracticePanther (or other law practice software), Google Suites, Monday.com
  • Proficiency in MS Office. Strong knowledge of Excel preferred

Responsibilities

  • Manage full-cycle billing and collections processes for assigned attorneys and client portfolios
  • Collaborate closely with the firm’s senior partners and staff to ensure compliance with client billing and e-Billing requirements; manage all processes from engagement to collections with tact, diplomacy, and effective negotiation skills
  • Review invoices thoroughly, analyze and resolve any underlying issues; finalize invoices and submit in formats meeting attorney and client requirements, including e-billing submissions
  • Prepare accurate monthly billing and collections forecasts for assigned portfolio based on attorney and client input
  • Ensure management of client trust accounts, on account billing, accurate payment application, and unapplied fund resolution throughout the lifecycle of assigned accounts
  • Review and implement terms of engagement letters and outside counsel guidelines for every client matter
  • This position will also contact new clients, with approval from the responsible partner, to proactively manage billing setups
  • Demonstrates solid judgment and diplomacy when executing Partner requests, and when interacting with team members and senior management. Assumes responsibility for maintaining the highest level of confidentiality of all financial and systems-related information
  • Prepare the firm’s multimedia technologies supporting virtual and client engagements
  • Work closely with senior partners and staff supporting time-sensitive regulatory filings and compliance matters

Job Type: Part-time

Pay: $25.00 – $40.00 per hour

Benefits:

  • Flexible schedule

Schedule:

  • Monday to Friday

Education:

  • Bachelor’s (Required)

Experience:

  • QuickBooks: 1 year (Preferred)
  • Microsoft Office: 1 year (Preferred)
  • Law Firm: 2 years (Required)

Work Location:

  • Multiple locations

Hours per week:

  • 20-29

This Job Is Ideal for Someone Who Is:

  • Dependable — more reliable than spontaneous
  • People-oriented — enjoys interacting with people and working on group projects
  • Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
  • Detail-oriented — would rather focus on the details of work than the bigger picture
  • Autonomous/Independent — enjoys working with little direction

Company’s website:

  • www.MensingGroup.com

Benefit Conditions:

  • Waiting period may apply
  • Only full-time employees eligible

Work Remotely:

  • Temporarily due to COVID-19

COVID-19 Precaution(s):

  • Remote interview process
  • Personal protective equipment provided or required
  • Social distancing guidelines in place
  • Sanitizing, disinfecting, or cleaning procedures in place